Customer Terms of Service

This website is operated by Umano Pty Ltd ABN 49 618 122 768 (“we”, “our” or “us” and is available at umano.tech (“Site”).

The Customer Terms of Service (“Customer Terms”) governs your acquisition, rights and responsibilities when using our software development analytics, performance insights, team feedback analysis and collaboration tools (“Services”).

If you are entering into these Customer Terms on behalf of a company or other legal entity, you represent that you have the authority to bind such entity and its affiliates to these terms and conditions. If you do not have such authority or if you do not agree with the terms and conditions of Customer Terms, do not use the Services, and you must not accept these Customer Terms.

Where you are invited by an account holder with a free or paid workspace subscription (“Customer”) to create a user account as an end user (“User Account”), the User Terms of Service (“User Terms”) govern your access and use of the Services. If you are using the Services as an individual user, for example you are invited to a workspace created by another user (“Authorized User”), the User Terms govern your access and use of the Services.

If you create an account for the free version of the Services, or for a free trial of paid Services plan, these Customer Terms will govern that trial. By clicking “accept” and using the Services, you are confirming your acceptance of the Services and agreeing to become bound by these Customer Terms.

These Customer Terms are binding on you from the date on which you accept these Customer Terms until the date on which your account and these Customer Terms are terminated in accordance with these terms (“Term”).

Our User Privacy Policy states how we collect and use personal information relating to your use of the Services.

Licence to use our Services

Subject to the payment of any applicable fees and you and your Authorized Users’ compliance with these Customer Terms, we grant you a non-exclusive, non-transferable, non-sub licensable, revocable license to access and use the Services for the Term in accordance with any Authorized User Limits (as set out in your workspace subscription), solely for your use and enjoyment of the Services, as contemplated by these Customer Terms (“License”).

You must not (and must ensure your Authorized Users do not) access or use the Services except as permitted by the License and you must not (and must not permit any other person to) use the Services in any way which is in breach of any applicable laws or which infringes any person’s rights, including intellectual property rights. We make no representation that the Services comply with the laws (including intellectual property laws) of any country outside Australia and you agree that you use the Services at your own risk and we are not responsible for ensuring that the Services are compliant with the laws, regulations or obligations of any particular industry, including, particularly the healthcare industry and education industry.

Signing up to our Site

You are required to create an account to create a workspace for you and your Authorised Users to access certain features and to benefit from our Services. You may sign up through the Site, through a third party provider, such as Atlassian or by using an invitation link to our Site provided by a Reseller to you. You may be required to input additional information about you in order to use the Services. You must ensure that any information you give to us when creating an account, including personal information, is accurate and up-to-date. Your account is personal and you must not share the account, or your login details, with any other person. It is your responsibility to keep your login details confidential. At our sole discretion, we may refuse to allow any person to create an account or a workspace. You are the workspace owner of any workspace you create. Regardless of any change in contact details, you will remain responsible for your workspace, including any activity by Authorized Users, as set out in these Customer terms. If you wish to change the workspace owner, you must contact us and we will help you to transfer the workspace to the new owner.

Free and Trial Workspaces

You may set up or a Reseller may invite you to create a free or trial workspace designed to allow evaluation of our Services and to make sure our Services are right for the Customer. Any free or trial period (and the features available during this period) can change at any time without notice. We have the right to terminate your account if you are found to be misusing the Services during a trial period.

Upgrading to a paid subscription

You may at any time choose to upgrade for a paid workspace subscription from a free workspace subscription. If you upgrade to a paid workspace subscription, you will be immediately upgraded and your free or trial workspace period will commence. You agree that if you sign up for a trial workspace for a paid subscription and you choose not to continue with your upgrade after the 30 day trial period by entering valid credit card or payment details, your subscription will be reverted back to the free workspace subscription.

Payment terms

You agree to pay us the fees set out on the Site in relation to your chosen workspace subscription to benefit from our Services, at the intervals described in your workspace subscription, throughout the duration of your workspace subscription. In addition to your workspace subscription, you may choose to purchase add-ons that will be billed as described on the Site.

In some cases, your payment date may change, for example, if payment is unable to be processed or if your workspace subscription began on a day not contained in a given month.

We may modify the fees from time to time upon notice to you. The updated fees will apply in the next billing cycle after the change has occurred. If you do not agree to the fee change, you may cancel your workspace subscription before the next billing cycle and revert to the free workspace subscription.

We may, in our sole discretion, agree with you different fees and/or payment terms to those set out on the Site. In this instance, the parties must agree on the fees and/or payment terms in writing and we will issue invoices to you for the fee outside of the Site and you must pay these invoices in accordance with the agreed payment terms. To the extent of any ambiguity or discrepancy between the agreed upon payment terms and the Customer Terms, the payment terms agreed between the parties will prevail.

GST, if applicable, will be set out separately to the relevant fees. You are responsible for all taxes levies or duties imposed by taxing authorities in your own country, and you shall be responsible for payment of them. We have no responsibility to them on your behalf.

Other than as expressly stated in these Customer Terms, to the maximum extent permitted by law, any fees paid are non-refundable and there will be no refunds for any unused part of your workspace subscription.

Auto-renewal

Workspace subscriptions automatically renew for additional periods equal to the preceding term, unless you terminate your workspace subscription in accordance with the Termination clause below.

Upgrading or downgrading

You may upgrade or downgrade your workspace subscription at any time using the workspace billing interface. If you upgrade your workspace subscription, the payment method linked to your account will automatically be charged the fee on a pro rata basis for your new workspace subscription at the time you upgrade. If you downgrade your workspace subscription, you will acquire credit for any unused part of the Services which will be attributed towards your next billing cycle.

Non-payment

If any fees owed to us by you remain unpaid 30 days after written notice of non-payment, we may, without limiting our other rights and remedies, cancel your workspace subscription. You acknowledge and agree that cancelling your workspace subscription will result in termination of these Customer Terms, a loss of access to Customer Data and the Services.

We will protect Customer Data

Umano processes two broad categories of personal information when you use our Products:

  1. Your personal information as a customer or potential customer, which we refer to as Customer Account Data, and
  2. The personal information contained within your company’s source systems (e.g. Jira, Bitbucket, Slack), which the Umano application uses to provide software development analytics and performance insights. We refer to this data as Source System Data.

Umano processes these categories of information differently, the details of which are explained in the sections that follow.

How Umano Processes Customer Account Data

  1. There are three general scenarios when Umano collects and processes your personal information:
  2. When you visit a Umano public-facing website, or make a request to receive information about Umano or our products;
  3. When you contact Umano’s Sales or Customer Support Team; and

When you establish a Umano account and use our Services.

We call this personal information Customer Account Data.

The protection of Customer Data is a top priority for us. We will protect Customer Account Data and personal information in accordance with our Privacy Policy

Umano will store your Customer Account Data as long as needed to provide you with our services and to operate our business. If you ask Umano to delete specific personal information from your Customer Account Data, we will honor this request unless deleting that information prevents us from carrying out necessary business functions, like billing for our services, investigating claims, incidents, or potential fraud, calculating taxes, conducting required audits, or as otherwise required by law. You can contact our Customer Support Team at any time to request to access, modify, or delete the Customer Account Data we possess about you, or to opt out of promotional communications.

How Umano Processes Source System Data

As a software development analytics platform, Umano draws raw data from a number of your company’s systems of record in order to perform analysis and then surface performance metrics and insights. We call this information Source System Data, a subset of which contains personal information such as name and email address.

What Source System Data Is Processed

Umano is able to collect and analyze Source System Data from the following system types:

  1. Issues (e.g. Jira)
  2. Code (e.g. Bitbucket)
  3. Code quality (e.g. Sonar)
  4. Chat (e.g. Slack)
  5. Wiki (e.g. Confluence)

Within our Services, Users will identify the exact systems and instances to which read-only access is provided. In general, Umano collects the minimum amount of data necessary, and personally identifiable information is limited to:

  1. Employee Name
  2. Employee Email
  3. Employee Work Location: Where provided, this usually takes only the summary form of city and state and/or region or country
  4. Employee Avatar: As provided by the customer system, or if the employee has configured one, the public avatar at Gravatar.com

How Long We Store and How To Make Choices About Source System Data

Data History: Umano performs an initial Source System Data import based on the length of data history specified by the subscription purchased by the Customer. Incremental updates to the Source System Data are then performed daily to reflect changes in the systems of record and provide customers accurate and up-to-date information. We will retain and show all historical data sets unless you instruct us otherwise based on the length of history you would like to see reflected in the Services.

Closing Your Account and Deletion: To request closure of your Umano account, you can contact our Customer Support Team. Your Source System Data will be deleted within 30 days of account closure.

Sharing Your Personal Information

We do not sell or allow your Customer Account Data to be used by third parties for their own marketing purposes, unless you ask us to do so. Further, we do not sell your Source System Data, and we do not share it with third parties for their own marketing purposes.

You own and are responsible for your Customer Data

You represent and warrant that: (i) you have obtained all necessary rights, releases and permissions to provide Customer Data to us and to grant the rights granted to us in these Customer Terms; and (ii) the Customer Data (and its transfer to and use by us as authorized by you) under these Customer Terms does not violate any laws (including those relating to export control and electronic communications) or rights of any third party, including any intellectual property rights, rights of privacy, or rights of publicity.

You acknowledge and agree that the operation of the Services is reliant on the accuracy of the Customer Data, and the provision of inaccurate or incomplete Customer Data by you may affect the use, output and operation of the Services.

We own our Services

All intellectual property (including copyright) developed, adapted, modified or created by us or our personnel, including but not limited to our Services, the Site and all other materials will at all times vest, or remain vested, in us.

We give you a license to use our Services as set out in the ‘License to use our Services’ clause above.

Unless otherwise expressly set out in these Customer Terms or agreed with us, you must not breach any copyright or intellectual property rights connected with the Services. This includes but is not limited to: (i) copying or using, in whole or in part, any of our intellectual property; (ii) reproducing, retransmitting, distributing, disseminating, selling, publishing, broadcasting or circulating any of our intellectual property to any third party including on social media; (iii) attempting to discover the source code or object code or underlying structures, ideas, know how or algorithms in relation to the Services, the data or documentation; (iv) breaching any intellectual property rights connected with the Services, including (without limitation) altering or modifying any of our intellectual property; (v) causing any of our intellectual property to be framed or embedded in another website without our permission; (vi) decompiling or reverse engineering, including attempting to decompile or reverse engineer any Services; (vii) undertaking or attempting to undertake any act which would otherwise constitute an infringement of our moral rights; (viii) transferring the Services to a third party or mirroring the Services on another server; (ix) creating derivative works from the Services; (x) and using the Services for competitive analysis or to build competitive products.

This clause will survive the termination or expiry of these Customer Terms.

Warranties

You represent, warrant and agree that: (i) you have full legal capacity, right, authority and power to enter into these Customer Terms and to perform your obligations under these Customer Terms; and (ii) these Customer Terms constitute a legal, valid and binding agreement, enforceable in accordance with its terms.

Consumer Guarantees

Certain legislation including the Australian Consumer Law (“ACL”) in the Competition and Consumer Act 2010 (Cth), and similar consumer protection laws and regulations may confer you with rights, warranties, guarantees and remedies relating to our provision of our services which cannot be excluded, restricted or modified (“Statutory Rights”).

Nothing in these Terms excludes your Statutory Rights as a consumer under the ACL.

Indemnities

Except to the extent that the liability arose directly from the negligent acts or omissions of us or any of our personnel, you indemnify us and our personnel against all liability that we or any of our personnel may incur and which is caused or contributed to by, whether directly or indirectly: (i) your breach of any intellectual property rights, any warranties or Customer Data provisions; and (ii) breach of any laws by you.

Despite anything to the contrary, to the extent any liability arises in connection with your use of a specific workspace and you can prove you are engaged as an employee of the Customer which controls that workspace, the operation of the indemnity above is excluded.

We agree to indemnify you against liability you actually incur as a direct result of a third party claim, to the extent it is caused by our infringement of third party intellectual property rights.

Limitation of liability

You agree that, to the maximum extent permitted by law, these Customer Terms exclude all terms, conditions and warranties implied by statute, in fact or on any other basis, except to the extent such terms, conditions and warranties are fully expressed in these Customer Terms.

Despite anything to the contrary, to the maximum extent permitted by law, (i) neither party will be liable for any consequential loss, indirect loss, special loss, loss of profit (including anticipated profit), loss of benefit (including anticipated benefit), loss of revenue, loss of business, loss of goodwill, loss of opportunity, loss of savings (including anticipated savings), loss of reputation, loss of use and/or loss or corruption of data; (ii) a party’s liability for any liability under these Customer Terms will be reduced proportionately to the extent the relevant liability was caused or contributed to by the acts or omissions of the other party; and (iii) our aggregate liability for any liability arising from or in connection with these Customer Terms will be limited to us resupplying the Services to you, in our sole discretion, to us paying you $100.

This clause will survive the termination or expiry of these Customer Terms.

Exclusions to liability

Despite anything to the contrary, to the maximum extent permitted by law, we will not be liable for, and you waive and release us from and against, any liability caused or contributed to by, arising from or connected with (i) your acts or omissions; (ii) any use or application of the Services by a person other than you; (iii) any works, services, goods, materials or items which do not form part of the Services, or which have not been provided by us; (iv) the Services being unavailable, or any delay in us providing our services to you, for whatever reason; and/or (v) any event outside of our reasonable control.

You acknowledge and agree that you use the Site or Services at your own risk and the provision of the Site or our Services may be contingent on, or impacted by, third parties, suppliers or other subcontractors (“Third Party Inputs”), and despite anything to the contrary, to the maximum extent permitted by law, we will not be responsible and will have no liability for any event outside of our reasonable control and for any default or breach of these Customer Terms or any law if such default or breach was caused or contributed to by any Third Party Inputs.

Termination

You may terminate your account and these Customer Terms at any time via the “cancel subscription” (or similar) feature in your account.

If we have reason to believe you are misusing the Services we may terminate your account at any time, by providing you with 30 days written notice, in which case we will immediately cease providing the Services to you. If we terminate your account, we will refund you any fees paid in advance by you in connection with the unused portion of the Services.

Either party may terminate the Customer Terms on written notice to the other party if the other party breaches the Customer Terms and such breach is not cured within 20 days after the non-breaching party provides notice of the breach or if a party is unable to pay their debts as they fall due. We may terminate these Customer Terms immediately with written notice to you, if we are notified, or reasonably believe, that the Services are being used by you, your personnel or an Authorized User in violation of any material term or any applicable law.

Upon expiry or termination of these Customer Terms, we will immediately cease providing the Services, you are to pay for all Services provided prior to termination, including Services which have not yet been invoiced to you, and all other amounts due and payable under these Customer Terms and we will be entitled to permanently delete all Customer Data after the Download Period.

Disputes

Each party agrees to use its best endeavors to use mediation and negotiation to resolve any dispute arising out of or relating to these Customer Terms, prior to resorting to an external dispute resolution process before commencing court proceedings. If the parties are unable to resolve the dispute or agree on an alternate method to resolve the dispute, the dispute may be referred by either party (by notice in writing to the other party) to arbitration in accordance with the Australian Centre for International Commercial Arbitration (“ACICA”) rules. Once a dispute has been referred to ACICA, the parties agree to be bound by the decision of ACICA. The seat of arbitration will be Sydney, Australia. The language of the arbitration will be English. The number of arbitrators shall be one. The costs of the arbitration will be shared equally between the parties. Nothing in this clause will operate to prevent a party from seeking urgent injunctive or equitable relief from a court of appropriate jurisdiction.

Severability

These Customer Terms will be enforced to the fullest extent permitted under applicable law. If any provision of these Customer Terms is held to be void, invalid, illegal or unenforceable, that provision (or that part of the provision) will be severed from these Customer Terms and the remaining provisions of these Customer Terms will remain in effect.

We’ll keep the Services available

We will use commercially reasonable efforts to make the Services available 24 hours a day, 7 days a week, excluding, (i) any planned downtime; (ii) any unavailability caused or contributed to by your actions or the actions of an Authorized User of yours; or (iii) any event or circumstance beyond our reasonable control. We expect planned downtime to be infrequent but will endeavor to provide you with advance notice via the Site if we think it may exceed 60 continuous minutes.

Changes to the Services

You agree that we may amend the Services (including any features) at any time. If we remove any features that will have a material impact on the Services, we will provide written notice to you. By continuing to use the Services after the notice or 30 days after notification (whichever date is earlier), you agree to the amended Services. If you do not agree to the amendment outlined in the notice, you may terminate these Terms in accordance with the Termination clause. If you are on an annual workspace subscription and you can demonstrate the changes to the Services have a material adverse effect on you, we will provide you with a pro-rata refund for any unused part of your annual workspace subscription.

Changes to the Customer Terms

We may amend these Customer Terms at any time, by providing written notice to you. The amended Customer Terms will come into effect when your workspace subscription is next renewed (in accordance with the ‘Auto-renewal’ clause above). By continuing to use the Services after renewal of your workspace subscription, you agree to the amended terms. If you do not agree to the amendment, you may terminate these Customer Terms in accordance with the Termination clause.

Publicity

You agree that we may advertise or publicize the broad nature of our provision of the Services to you, including on our website or in our promotion material. You grant us a non-exclusive, revocable, worldwide, non-sublicensable and non-transferable right and license to use your company name and logo as a reference for marketing or promotional purposes on our website and in other public or private communications with our existing or potential customers. You may send an email to legal@dovetailapp.com stating that you do not wish to be used as a reference and we will cease using your name and logo in any marketing or promotional material and public or private communication.

Your feedback

If you send us any feedback or suggestions regarding the Services, there is a chance we will use it. You agree that we may use feedback in any manner which we see fit (including to develop new features) and no benefit will be due to you as a result of any use by us of any feedback. You can contact our Customer Support Team to provide this feedback, and exercise your privacy rights under applicable law.

Relationship of the Parties

The Customer Terms are not intended to create a partnership, franchise, joint venture, agency, fiduciary or employment relationship between the parties.

Governing Law

Your use of the Services and any dispute arising out of your use of it is subject to the laws of New South Wales and the Commonwealth of Australia. These Customer Terms are governed by the laws of New South Wales and the Commonwealth of Australia and subject to the exclusive jurisdiction of the courts operating in New South Wales.

Entire agreement

The Customer Terms contain the entire agreement between the parties and supersedes all prior and contemporaneous agreements, proposals or representations, written or oral, concerning its subject matter.

For questions and notices, please email legal@umano.tech.

 

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